Off-Site/Walking Vendor Application

Name of Company/Organization*
Address*
Street Address City State ZIP Code
Contact Person*
Phone*
Email*
Please provide a description of products/concessions to be sold:*
Setup location*
Vendor Fee
- Stationary Professional Food Vendors, Large (>15 feet) - $700.00
- Stationary Professional Food Vendors, Small (>15 feet) - $525.00
- Stationary Professional Non-Food Vendors - $350.00
- Professional Walking Vendors - $475.00
- Non-Profits (multi-day pass) - $80.00
- Non-Profits (one day pass) - $0.00
*3% processing fee will be added:*
Price: $0.00
Total
$0.00
Credit Card*

American Express
Discover
MasterCard
Visa
Supported Credit Cards: American Express, Discover, MasterCard, Visa
Card Number Expiration Date Security Code Cardholder Name
A certificate of liability insurance from your insurance provider MUST accompany your application. Dates of coverage MUST include the festival week, September 27, 2025 through October 5, 2025.*
Max. file size: 64 MB.
Release: By signing this form, I release the Mountain State Forest Festival from any and all personal injury, illness (including COVID-19), or property damage that I may incur as a result of my participation in the Mountain State Forest Festival.
Signature*
Date*
MM slash DD slash YYYY
Mountain State Forest Festival
Offsite Vendor
RULES & REGULATIONS

1. A certificate of liability insurance from your insurance provider MUST accompany your application. Dates of coverage MUST include the festival week, September 27, 2025, through October 5, 2025. Vendors agree to hold the Mountain State Forest Festival harmless for any personal injury or property damage..

2. Dumping waste/water into storm drains is strictly prohibited by order of Elkins City Police.

3. All vendors MUST comply with health department rules and regulations, including those related to COVID-19. To obtain their application for a permit to operate a temporary food establishment or for questions call the Elkins Randolph Health Department at 304-636-0396. Health Department requirements and costs are the responsibility of the individual vendor.

4. Vendor space is based on footage, profit/non-profit and food.

5. No Vendor may provide any item of food or drink without cost.

6. Open alcohol beverages are strictly prohibited within Elkins City Limits.

7. A royalty will be charged to any vendor selling wares bearing the Mountain State Forest Festival name and/or any official logo.

8. The Mountain State Forest Festival will be following all local, state, and federal guidelines related to the COVID-19 pandemic. Submission of your application to be an Offsite Vendor is agreement to follow any safety protocols required by the Mountain State Forest Festival.

By signing below, I indicate I have read the MSFF Offsite Vendor Rules & Regulations and understand each as they apply and have made a copy for myself/organization/business:
Signature*
Date*
MM slash DD slash YYYY
Mountain State Forest Festival
General Rules & Regulations

1) The Mountain State Forest Festival reserves the right to adjust locations in the event of inclement weather, inclement ground conditions, or as needed.

2) All applications for specific events and entry fees must be received by the deadline set for specific event.

3) All applications will be reviewed by the designated Mountain State Forest Festival committee. Each exhibitor or vendor will be notified by mail/email/phone/text if the application is accepted by the committee by the deadline advertised for that event.

4) All registration fees are non-refundable unless specified in the specific rules for that event.

5) A royalty will be charged to any vendor selling wears bearing the Mountain State Forest Festival and/or the official logo of the Mountain State Forest Festival.

6) Please note any special needs on your application. We will attempt to meet the special need, if any additional fees are required for your request, we will notify you of the additional fee within two (2) weeks of receiving your application and fee.

7) The Mountain State Forest Festival, or any agent acting on its behalf, will not be responsible for damages to exhibitor’s/vendor’s displays, units, or property.

8) The Mountain State Forest Festival reserves the right to advertise the presence of the exhibitor or vendor. The exhibitor agrees to hold the Mountain State Forest Festival and any agent acting on its behalf harmless from any advertising or other liability.

9) Unless otherwise agreed upon all hardware (i.e., electrical cords, tables, tents/canopy, coverings, lighting, etc.) is the responsibility of the Exhibitor/Vendor.

10) Alcohol is strictly prohibited at any Mountain State Forest Festival event without prior written permission from the Mountain State Forest Festival Board of Directors.

11) No merchandise depicting drugs, alcohol or tobacco may be sold, displayed, or promoted at any Mountain State Forest Festival event without prior written permission.

12) No item used to consume drugs may be sold, displayed, or promoted at any Mountain State Forest Festival event.

13) The Mountain State Forest Festival reserves the right to request a vendor to remove any merchandise or display that the event organizers determine is unacceptable or inconsistent with the Forest Festival rules or philosophy.

14) The Mountain State Forest Festival reserves the right to evict any person/organization/business for failure to follow the General Rules or the Specific Rules for each event.

15) No political campaigning or lobbying will be permitted during an event.

16) The Mountain State Forest Festival will be following all local, state, and federal guidelines related to the COVID-19 pandemic. Submission of your application to be a vendor in the City Park is agreement to follow any safety protocols required by the Mountain State Forest Festival.

By signing below I indicate I have read the MSFF General Rules & Regulations and understand each as they apply and have made a copy for myself/organization/business:
Signature*
Date*
MM slash DD slash YYYY