City Park NON-PROFIT EXHIBITOR Application

NAME OF ORGANIZATION*
ADDRESS*
Street Address City State ZIP Code
CONTACT NAME*
PHONE NUMBER*
CELL NUMBER
EMAIL*
Please provide a brief description of exhibits and demonstrations:*
If you plan on fund raising at your booth, please describe the items to be sold:*
Special needs requested for the exhibit:*
How much space is needed for the exhibit?*
Non-refundable Exhibitor registration fee*
Price:
$25 Passenger Car Parking Permit Fee (non-refundable after August 16, 2024):*
- No
- Yes
** Please note that noting a need for parking pass does not guarantee one. You must receive confirmation from an appropriate MSFF representative to confirm parking pass availability. **
Note any special parking requirements below:*
** Please note that noting a need for parking pass DOES NOT guarantee one. You must receive confirmation from an appropriate MSFF representative to confirm parking pass availability. **
*3% processing fee will be added:*
Price: $0.00
Total
$0.00
Credit Card*

American Express
Discover
MasterCard
Visa
Supported Credit Cards: American Express, Discover, MasterCard, Visa
Card Number Expiration Date Security Code Cardholder Name
RELEASE: By signing this form, I release the Mountain State Forest Festival from any and all personal injury, illness (including COVID-19), or property damage that I may incur as a result of my participation in the Mountain State Forest Festival.

Denial notifications for the City Park will be sent by email on or before September 1, 2024.
Signature*
Date*
MM slash DD slash YYYY
Mountain State Forest Festival Elkins City Park Rules & Regulations
1. Certificate of fire/liability insurance and business registration certificate MUST accompany the application. NO space will be reserved without an application, insurance certificate and business registration certificate.

2. Alcohol is strictly prohibited within the Elkins City Park.

3. Motor vehicles will be permitted within the Elkins City Park for set-up and tear down only. Vehicles are prohibited with the park at any other time unless prior authorization is acquired.

4. No nails, bolts, staples, or other hardware shall be driven into building structures, picnic tables, trees, or signs.

5. Unless otherwise agreed upon all hardware (i.e. electrical cords, tables, tents/canopies, coverings, lighting, etc.) is the responsibility of the Exhibitor/Vendor.

6. Generators are recommended for any electrical power needs that you may have. There are a limited number of 110V hook-ups available on a first come, first served basis.

7. Under NO circumstances will Exhibitors/Vendors be allowed to set up between the hours of 8:00 am and 6:00 pm Thursday – Saturday.

VENDOR/EXHIBITOR SET-UP SCHEDULE WILL BE AS FOLLOWS

Wednesday, October 2, 2024 9:00 am – 4:00 pm
Thursday, October 3, 2024 7:00 am – 8:00 am
Friday, October 4, 2024 7:00 am – 8:30 am
Saturday, October 5, 2024 7:00 am – 8:30 am

THE CITY PARK SCHEDULE WILL BE AS FOLLOWS

Thursday, October 3, 2024 9:00 am – 7:00 pm
Friday, October 4, 2024 9:00 am – 7:00 pm
Saturday, October 5, 2024 9:00 am – 7:00 pm

8. The Mountain State Forest Festival will be following all local, state, and federal guidelines related to the COVID-19 pandemic. Submission of your application to exhibit in the City Park is agreement to follow any safety protocols required by the Mountain State Forest Festival.

By signing below I indicate I have read the Rules & Regulations and understand each as they apply and have made a copy for myself/organization/business.
Signature*
Date*
MM slash DD slash YYYY
Mountain State Forest Festival General Rules & Regulations
1) Mountain State Forest Festival reserves the right to adjust locations in the event of inclement weather, inclement ground conditions or as needed.

2) All applications for specific events and entry fees must be received by the deadline set for specific event.

3) All applications will be reviewed by the designated Mountain State Forest Festival committee. Each exhibitor or vendor will be notified by mail/email if the application is accepted by the committee by the deadline advertised for that event.

4) All registration fees are non-refundable unless specified in the specific rules for that event.

5) A royalty will be charged to any vendor selling wears bearing the Mountain State Forest Festival and/or the official logo of the Mountain State Forest Festival.

6) Please note any special needs on your application. We will attempt to meet the special need, if any additional fees are required for your request we will notify you of the additional fee within two (2) weeks of receiving your application and fee.

7) The Mountain State Forest Festival, or any agent acting on its behalf, will not be responsible for damages to exhibitor’s/vendor’s displays, units or property.

8) The Mountain State Forest Festival reserves the right to advertise the presence of the exhibitor or vendor. The exhibitor agrees to hold the Mountain State Forest Festival and any agent acting on its behalf harmless from any advertising or other liability.

9) Unless otherwise agreed upon all hardware (i.e. electrical cords, tables, tents/canopy, coverings, lighting, etc.) is the responsibility of the Exhibitor/Vendor.

10) Alcohol is strictly prohibited at any Mountain State Forest Festival event without prior written permission from the Mountain State Forest Festival.

11) No merchandise depicting drugs, alcohol or tobacco may be sold, displayed or promoted at any Mountain State Forest Festival event without prior written permission.

12) No item used to consume drugs may be sold, displayed or promoted at any Mountain State Forest Festival event.

13) Mountain State Forest Festival reserves the right to request a vendor to remove any merchandise or display that the event organizers determine is unacceptable or inconsistent with the Forest Festival rules or philosophy.

14) Mountain State Forest Festival reserves the right to evict any person/organization/business for failure to follow the General Rules or the Specific Rules for each event.

15) No political campaigning or lobbying will be permitted during an event.

16) The Mountain State Forest Festival will be following all local, state, and federal guidelines related to the COVID-19 pandemic. Submission of your application to exhibit in the City Park is agreement to follow any safety protocols required by the Mountain State Forest Festival.

By signing below I indicate I have read the General Rules & Regulations and understand each as they apply and have made a copy for myself/organization/business:
Signature*
Date*
MM slash DD slash YYYY

City Park NON-PROFIT EXHIBITOR Application

Mountain State Forest Festival Elkins City Park Rules & Regulations

Mountain State Forest Festival General Rules & Regulations