Concession Vendor Application

Name of Company*
Address*
Street Address City State ZIP Code
Contact Person*
Phone Number*
Email*
Please provide a description of products/concessions to be sold*
Electric Amperage Needed*
Voltage*
***Vendor is Responsible for $40.00 Electrician Fee for 220 Volt Connection***
Special needs:
Please remit ASAP. Space is limited. First Come, First Served.
Footage is based on total length of unit, including all door/window openings/awnings, non-removable hitches and maneuvering space. Unit must be situated parallel to the curb facing the street. Footage is based on parallel length to the curb.
$35/ft (Profit) Quantity
Price: $35.00
$27/ft (NON-PROFIT) Quantity
Price: $27.00
On-Site Food/Supply Storage Truck or Trailer (if Yes add = $55/truck or trailer) Quantity
Price: $55.00
*Passenger Car Parking Permit Fee (non-refundable after August 29, 2025): (if Yes = $25) Quantity
Price: $25.00
Note any special parking requirements *
* Please note that noting a need for parking pass DOES NOT guarantee one. You must receive confirmation from an appropriate MSFF representative to confirm parking pass availability. Parking passes will be distributed at check-in on set-up day. *
220 Volt Electrical Connection (if Yes = $40)*
- Yes
- No
220 Volt Electrical Connection
Price:
*3% processing fee will be added:*
Price: $0.00
Total
$0.00
Credit Card*

American Express
Discover
MasterCard
Visa
Supported Credit Cards: American Express, Discover, MasterCard, Visa
Card Number Expiration Date Security Code Cardholder Name
A certificate of liability insurance from your insurance provider MUST accompany your application. Dates of coverage MUST include the festival week, September 27, 2025 through October 5, 2025.*
Max. file size: 64 MB.
Release: By signing this form, I release the Mountain State Forest Festival from any and all personal injury, illness (including COVID-19), or property damage that I may incur as a result of my participation in the Mountain State Forest Festival.
Signature*
Date*
MM slash DD slash YYYY
Mountain State Forest Festival Concessionaire RULES & REGULATIONS
A certificate of liability insurance from your insurance provider MUST accompany your application. Dates of coverage MUST include the festival week, September 27, 2025, through October 5, 2025.

Food concessionaires must bring 125’ of approved hose for water hook-up and approved electrical cords for electric connection (110v or 220v). Electrician will be onsite to help with hook-up but will not provide any electrical hardware. All hardware is the responsibility of the vendor.

All vendors MUST comply with health department rules and regulations, including those related to COVID-19. To obtain their application for a permit to operate a temporary food establishment or for questions call the Elkins Randolph Health Department at 304-636-0396. Health Department requirements and costs are the responsibility of the individual vendor.

No Perpendicular parking, parallel parking only on Church Lane.

No Vendor may provide any item of food or drink without cost.

Alcohol is strictly prohibited in Vendor Row and the City Park.

Vehicles may be used for set-up and break-down only.

No vehicles are allowed on the grass or in the park.

Vendor space is based on footage, profit/non-profit and food.

Dumping into storm drains is strictly prohibited by the Elkins City Police.

You must allow for all door/window openings/awnings, non-removable hitches and maneuvering space within your rented space and may not extend more than 15 ft from the rear curb. Trailers/Booths must be set up parallel to the curb, front facing the street and back to the park. Failure to reserve sufficient footage to allow one to enter or operate within your space will forfeit your participation with NO REFUNDS.

The Mountain State Forest Festival will be following all local, state, and federal guidelines related to the COVID-19 pandemic. Submission of your application to be a concessionaire is agreement to follow any safety protocols required by the Mountain State Forest Festival.

By signing below I indicate I have read the Rules & Regulations and understand each as they apply and have made a copy for myself/organization/business:
Signature*
Date*
MM slash DD slash YYYY
Mountain State Forest Festival General Rules & Regulations
Mountain State Forest Festival reserves the right to adjust locations in the event of inclement weather, inclement ground conditions or as needed.

All applications for specific events and entry fees must be received by the deadline set for specific event.

All applications will be reviewed by the designated Mountain State Forest Festival committee. Each exhibitor or vendor will be notified by mail if the application is accepted by the committee by the deadline advertised for that event.

All registration fees are non-refundable unless specified in the specific rules for that event.

A royalty will be charged to any vendor selling wears bearing the Mountain State Forest Festival and/or the official logo of the Mountain State Forest Festival.

Please note any special needs on your application. We will attempt to meet the special need, if any additional fees are required for your request we will notify you of the additional fee within two (2) weeks of receiving your application and fee.

The Mountain State Forest Festival, or any agent acting on its behalf, will not be responsible for damages to exhibitors/vendor’s displays, units or property.

The Mountain State Forest Festival reserves the right to advertise the presence of the exhibitor or vendor. The exhibitor agrees to hold the Mountain State Forest Festival and any agent acting on its behalf harmless from any advertising or other liability.

Unless otherwise agreed upon all hardware (i.e. electrical cords, tables, tents/canopy, coverings, lighting, etc.) is the responsibility of the Exhibitor/Vendor.

Alcohol is strictly prohibited at any Mountain State Forest Festival event without prior written permission from the Mountain State Forest Festival.

No merchandise depicting drugs, alcohol or tobacco may be sold, displayed or promoted at any Mountain State Forest Festival event without prior written permission.

No item used to consume drugs may be sold, displayed or promoted at any Mountain State Forest Festival event.

Mountain State Forest Festival reserves the right to request a vendor to remove any merchandise or display that the event organizers determine is unacceptable or inconsistent with the Forest Festival rules or philosophy.

Mountain State Forest Festival reserves the right to evict any person/organization/business for failure to follow the General Rules or the Specific Rules for each event.

No political campaigning or lobbying will be permitted during an event.

The Mountain State Forest Festival will follow all local, state, and federal safety guidelines/protocols regarding COVID- 19. All vendors, exhibitors, and attendees shall be required to comply and adhere to the guidelines.

By signing below I indicate I have read the MSFF General Rules & Regulations and understand each as they apply and have made a copy for myself/organization/business:
Signature*
Date*
MM slash DD slash YYYY

Concession Vendor Application

Mountain State Forest Festival Concessionaire RULES & REGULATIONS

Mountain State Forest Festival General Rules & Regulations